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Compliance Labor Poster & eUpdate Service

State & Federal Compliance Poster
and eUpdate Service.

Free Compliance Poster and eUpdate Service*

Federal and State Law requires all employers with more than one employee to post compliance posters in a common area place at work.  Our program makes compliance manageable and easy to follow. 

The program includes:

  • An updated laminated compliance poster mailed to the worksite each year.  The poster is federal and state compliant and up-to-date at the time of mailing.
  • E-updates sent to the designated worksite manager by email.  The manager will print the attached PDF and display it by the poster as required when laws or regulations change.
  • A follow-up phone call is made to the designated worksite manager who doesn’t open the email to make sure all procedures are properly executed.
  • Each eUpdate service includes the $25,000 ‘Fine-Reimbursement’ Guarantee for the primary poster.

Many companies have unique requirements.  Please reach out to us so that we can design a program that works for you.

*Full PEO Clients receive a FREE annual compliance poster with eUpdates included in their service plan!

*additional posters can be ordered as needed

Frequently Asked Questions

All employers with at least one active employee must have employment posters posted in a common area easily visible and accessible to all employees.

This is not only an AdvanStaff HR recommendation, it is required by State and Federal law.

Posters are updated 1x a year on the anniversary of the initial mailing.

An example. If you started as a client of Advanstaff HR in March, you would receive a new, updated poster each March.

Mini-updates are made throughout the year as posting requirements change. Our poster team will contact your designated worksite manager by email. We will send an “eUpdate” containing a PDF to be printed and posted by the current poster.

It is mandatory for our client companies to have a designated worksite manager to act as a key point of contact for all compliance programs.

When a mandatory change occurs in State or Federal Labor Law posting requirements, AdvanStaff HR’s compliance poster team will pro-actively contact the worksite’s designated contact by email containing an updated, ready-to-print policy for posting.

For a small additional monthly charge, we can also send a completely newly printed and laminated poster each time a mandatory poster update is announced.

For all full-service PEO clients, Yes. A free poster and eUpdate service is included in our service package.

Some service models, such a payroll only, a la carte services , ASO clients, and legacy service model clients may require a separate fee for program participation. If you have questions about your specific service level, please contact us.

Yes! AdvanStaff HR’s poster update program is the BEST way to stay compliant.

The number of mandatory posting changes has increased dramatically over the past several years. Each employer NEEDS a fool-proof compliance solution. The poster program by AdvanStaff HR is not just a Labor Law Poster, it’s another critical piece in the compliance jigsaw puzzle.

Each update requires action by the worksite manager. Our update programs and notification process is a critical piece of your risk management and compliance program.

Additional posters are available by request for a small charge. Ad-hoc posters do not receive eUpdates, because an eUpdate account will be tied to the automatic update service assigned to the designated worksite manager.

The Labor Law Compliance Poster Update Service is backed by a $25,000 ‘We-Pay-The-Fine’ Guarantee, ensuring that your business remains protected from serious fines related to improper posting content.

Terms and Conditions

Our Labor Law Compliance Poster Update Service guarantees that we will provide your business the latest and most up-to-date State and Federal Labor Law Posters at the time of purchase, and that we will keep you updated with major mandatory changes in State and Federal Labor Law posting requirements for one full year from the date of activation. If you are required to pay a federal or state levied fine as a result of a posting violation prior to the expiration of one (1) year from the your date of purchase, we will reimburse you for any paid fines imposed by a state or federal agency as a result of erroneous or outdated content on the Poster, so long as the error is a result of our failure to have (i) provided you with accurate content, or (ii) contacted you to update outdated content.

The maximum aggregate amount of reimbursement is limited to $25,000, and is only applicable if the following conditions are met:

  • We have, on record, at the time the fine is issued, a valid and current personal email address (i.e. not admin@example.com, or sales@example.com) for an individual contact within your company.
  • You have not opted out of future emails or otherwise requested that we not contact you.
  • You notify us of the fine within ten (10) days of your payment of the fine.
  • The Poster was properly displayed in a conspicuous place where all employees can view the Poster, as per mandatory labor law standards.
  • All locations for the company participate with the eUpdate subscription.

The Poster & eUpdate Update Service guarantee may be amended, modified, or discontinued in our sole discretion at any time hereto by providing notice to you of the change. And finally, the Poster Update Service guarantee shall not apply to any nonstandard (i) industry-specific notices, (ii) sector-specific notices, (iii) municipal or location-specific notices, (iv) or any other specialized notice that is not issued by a federal or state agency.

Pricing and Ordering

Poster Program Pricing

Managers can order additional posters for their workplace.  Perhaps the location has many gathering places and break rooms, or maybe managers loves our posters so much, they want to take one home. 🙂

Annual Poster and eUpdate Service:

  • FREE
  • This is a standard compliance package provided to all AdvanStaff HR PEO clients.

Additional Stand Alone Poster Pricing:

  • $30 each (We offer a volume discount to all clients, regular price is $75 each)
  • $10 flat rate shipping (free shipping with 3 or more posters)

Additional eUpdate Subscriptions:

Additional eUpdate Subscriptions can be ordered separately and will be billed as a line item on the invoice.

  • $7 / mo. per additional subscription
  • All eUpdates subscriptions include an initial and annual laminated Federal and State Compliance Poster Service.

Want a NEW poster with each update?

Upgrade to receive a NEW poster with each update. Rather than posting a addendum each time throughout the year, we will send you a NEW, laminated each time.

  • This service is $7 per location / subscription per month.

Labor poster compliance is mandatory. That’s why we include a free, compliant labor poster and eUpdate service to every client.*

  • All clients will receive an updated poster 1x per year on the initial mailing anniversary (not the calendar year)
  • eUpdates will be sent to the designated worksite manager by email.

This service level is FREE for all full PEO Clients.*

Additional posters can be purchased upon request.

Additional posters are available at a highly discounted rate to all PEO clients.

While the free poster is shipped automatically annually to the primary worksite location, additional posters must be ordered each year.

The worksite manager should request the posters using the button below.

A FREE poster subscription and eUpdate is given to the primary location.*

Additional posters can be purchased upon request.

If an employer group has many locations, and a unique manager per worksite, we recommend an annual poster subscription account AND eUpdate service for each location.  Dedicating an e-update service to each manager takes the administrative burden off a centralized manager.

Upon request, each worksite location and each unique manager will have its own dedicated eUpdate account.

  • eUpdates will be sent to the designated worksite manager by email who will share the info with each location.
  • Upon request, a poster will be sent to the worksite every year on the anniversary.

This option usually requires a nominal fee.

Depending on the clients service level, the number of employees at each location, and the pricing model, this service maybe be free all full PEO Clients.

Additional posters can be purchased upon request.

If the worksite would like to receive a NEW, laminated poster each time an update is required, then we are happy to help!

We will send a new poster each and every time an update is needed. In this case, printing and posting the eUpdates will not be required.

If there are five updates throughout the year, you will receive five new posters. If there are zero updates throughout the year, the poster will NOT be updated until necessary.

A new poster is not required with each update. The eUpdate service will keep you compliant.

However, for a nominal charge, worksites may opt to receive a new poster with each update.

* Note: AdvanStaff offers many service levels, pricing levels, a administrative options to many clients. Not all service levels offered by AdvanStaff HR include free poster services. Ask your account representative or dedicated HR manager if you have any questions about services available to your worksite.