Payroll & Benefits Onboarding for New Hires

Welcome to Payroll & Benefits Onboarding

Once you’ve been hired, the next (and most important) step is to get you onboarded to the payroll/HR system so you can receive a paycheck for the hours you work. AdvanStaff HR will process your new hire forms, online, for your new employer!

These critical steps must be completed BEFORE your first day of work.

Check out the onboarding tutorial video!

WHAT TO EXPECT

GETTING STARTED with ONBOARDING

1. Be sure to have your onboarding information readily available before you begin, including:
   • Social Security Number
   • Full resident address
   • Review the official IRS W4 form tax estimator in advance so you can confidently decide how to make your tax elections during onboarding. A Tax Tutorial Wizard is available to help you complete the form!
     • Hint: you can update your tax form at any time of the year if desired!
   • Banking information for your paycheck’s direct deposit account (if applicable)
     • Hint: you can add or update accounts at any time!
     • Both Bank Account and Routing numbers will be required to submit the form.
       • Debit card numbers are not accepted on the form.
   • Emergency contact name and contact information
   • Review and determine the documents you plan to use for Form I-9. Make sure they are not expired!
     
2. Once you’ve received your Welcome Email from “support@prismhr.com” you will know its time to onboard! Visit the EMPLOYEE PORTAL Login Page to register for an Employee Portal account and start your onboarding.
   • If you did not receive a welcome email from AdvanStaff HR, it is very possible the message is trapped in your spam, or your email address on file may be incorrect.
   • You can also download our Employee Mobile App for Apple or Android devices.
     
3. Register to create your secure Employee User Account to access the portal
   • We recommend Chrome as the most compatible web browser. You may need to disable pop-up blockers during this process.
   • Do you already have AdvanStaff login credentials? There is no need to re-register. Use your existing credentials to log in and then select the employer for which you are eOnboarding!
     
4. Next up… Log in to your personalized Employee Portal and complete your employment documentation!
   • Please call us at 702-598-0000 if you have any questions. We assist in English & Spanish.
     
5. SUBMIT your completed forms. Don’t miss that final “Submit” button on your workflow and look for the confirmation message, otherwise your new employer won’t receive the information!
   
6. For the Section 2 certification, bring your I-9 authorization documents to the worksite to be viewed by your worksite’s hiring manager.

Getting Started with Benefits

If you work full-time (more than 30 hours per week), you may be eligible for your worksite employer’s employee benefits package.

Worksite Employers contract with AdvanStaff to manage benefit programs on their and their employee’s behalf. We are delighted to assist you.

Steps to enroll in benefits

• When you are eligible, the AdvanStaff HR Benefits Department will send you a welcome email directing you to the Employee Portal.
• Enter the Employee Portal and click on “Benefits” -> Benefits Enrollment.
• The Benefits Enrollment Wizard will walk you through ALL the benefit options available to you and the cost per pay period.
• You then have the opportunity to add any partners or dependents. Be sure to have their information handy too!
• Hit submit, and a confirmation statement will be available for you to review.

Once enrolled, you can reference your personal benefits summary for plan details and instructions on how to use all those benefits.