Professional Services

last updated – 11/6/2025

Table of Contents:

• General Professional Services
• Time, Labor, Attendance (TLM)
• Swipeclock Solutions
• UKG Solutions
• Entity Changes
• Banking
• Payroll, Delivery
• Onboarding, Optional Services
• Custom Programming, Development
• Integrations
• Accounting System Integrations
• Data Tool Partners

General Professional Services

Need a report, data dashboard, data dump, or help gathering data for a project? Be sure to visit the Report Center to review dozens of flexible reports that are ready to go at no charge.

Need a more custom solution? Let us know! We can tailor-build a report or dashboard to your specifications.

Pricing:

General professional services Examples – data audits – register rebuilding – custom data analytics & report building – custom data requests – data dump services	$175 / hour
Custom Report Building – Stored and managed in Report Center	$50 -$500 per report, depending on complexity

Time, Labor, Attendance (TLM)

PTO plans and configurations preferences can change over time. Our TLM consultants can redesign your plan, audit current balances for accuracy, and transfer balances to your new design.

New PTO Plan Setup	$150 each
Plan Data Audit	Professional Services Rate
Retraining (after implementation)	$200 / 1.5-hour sessions

Swipeclock Solutions

• WorkforceHub – Includes limited scheduling and Geo Location Management
  $3.40 PEPM
• TimeWorks Plus 
  $3.40 PEPM
  • Geo Location Management (Add-on)
    $35.00 flat monthly fee
  • TimeSimplicity – Advanced Scheduling (Add-on)
    $1.90 PEPM

UKG Solutions

• UKG MME
  $4.75 PEPM
  • Scheduling (Add-On)
    $1.90 PEPM

Please consult an Advanstaff HR TLM specialist about time clock hardware options and pricing.

Entity Changes

Entity changes are a big deal. Because HR, tax, and accounting systems require a complete system of record, if an entity changes FEINs, an entirely new Client ID setup and data transfer is required. Please provide a 3-4 week lead time for the new client IDs and accounts to be built and configured.

Banking

No one likes banking fees, including us. Unfortunately, these fees are beyond our control and are typically passed through to the client.

Wire Fee	$20
Reverse Wire Fee	$40
NSF	$150 or 1.5% whichever is greater
Stop Payments	$30 / check
Same Day Payments – excludes terminations	$30 / check

Payroll, Delivery

Most payroll-related functions are included in the base monthly admin fee.

Payroll delivery preferences vary, and are billed based on the service desired. Clients on Direct Deposit and eCheck Stub delivery are not billed any payroll delivery fee. We recommend promoting the free payroll pay card and direct deposit for the fastest, most secure, and most economical way to disperse payroll.

Occasionally, Clients request to pay independent contractors via the AdvanStaff HR payroll system. We are happy to help.

Active employees who are not paid in a given month will incur a nominal technology fee.

1099 check Processing	$12 / check
Active Employee not paid – covers basic technology platform costs	$3 / pay period / EE
Delivery – US Postal Service	$5 each
Delivery – local courier w/ drop-off	$20-$25
Delivery – UPS	$30 – $60 depending on location

Onboarding, Optional Services

Electronic onboarding is included in the base administration fee charged by AdvanStaff HR. Additional services are available

eVerify	$3.50 / EE (1x charge)
Drug Testing	Varries on Preferences
Background Testing	Varries on Preferences

Custom Programming, Development

Need custom programming? Our experts will scope your project and provide a quote.

API Integration Development	$250 / hr
Monthly Maintenance	Varies

eVerify	$3.50 / EE (1x charge)
Drug Testing	Varries on Preferences
Background Testing	Varries on Preferences

Integrations

AdvanStaff HR data tool has hundreds of pre-built integrations. Have a product in mind that you can’t live without? Let us know, and we will see what it takes to connect your data

Accounting System Integrations

Quicbooks Online – API	$100 setup + $50 / mo.
Xero Accounting – API	$100 setup + $50 / mo.
GL Mapping File	$100 setup

Data Tool Partners

Retirement Plan Integrations – API – Pricing may vary based on complexity and vendor requirements. Please contact us.	$400 setup + $50 / mo.
Motivosity – SFTP	$100 setup

Closing State Tax Accounts	$150 / state
Opening State tax Accounts	$350 / state
FEIN Changes – Set up a new entity in Prism – transfer access permissions to the new Client ID – transfer employees to the new Client ID – transfer benefits, PTO plans, etc	$25 per EE / $250 minimum Notes: – Old company & client ID will remain in Prism for historical records. – Mid-year entity changes may create challenges for accrual transfers in the benefit tracking system. We recommend FEIN changes take place at the end of each calendar year for a clean transfer.