CODE Maintenance: Locations, Positions, Departments, Divisions, and Skills Preview

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Company officer (or authorized manager) info

This section must be completed by a company officer or manager authorized to make edits related to system configuration and data security.

Company Name / DBA *

Company ID#(s)

ALL codes contained in this request WILL BE APPLIED to ALL Client ID's listed above. Use a separate submission form to request codes exclusively for a specific client ID.

Name of the officer or authorized worksite manager completing this form *

Your Company Phone *

We may need to contact you in order to expedite your request.

Your Mobile Phone

We may need to contact you in order to expedite your request.

Your Email *

Let's get started!

Let's capture as much data as we can to expedite your request. We aim to turn these requests around quickly, so fully completing the fields is important! SPECIAL NOTE: If you have more than 3 code maintenance requests to submit at once, a data import may be a faster and more efficient submission option. Contact your HR Representative at 702-598-0000, to schedule a data import with one of our HRIS techs.

Keep in mind, there are a lot of areas to consider...

Codes are the real driving force in an HRIS system! Workers' Compensation, State Unemployment Taxes, Employee Benefits, Overtime eligibility, General Ledger accounting and more are driven by Codes. We will ask a few questions to guide you, Please reach out to us with any questions, considerations or concerns. We welcome the conversation!

I've got it, let's go! *

I understand and will reach out to AdvanStaff as needed - (702) 598-0000

LOCATION CODES

Whether your location is a new physical location, an employee's "work-from-home" (WFH) location, or simply a new "location" at your current physical address, we can get you started here!

Are you working on adding Location Codes today? *

Is this location for an employee who is working from their home/remotely? *

If yes, we consider that a Work from Home (WFH) location. If No, we consider that a regular additional location.

Name of this Location

Full Street Address & Apt #-

City-

State-

Zip Code-

WFH Employee's Name *

First

Last

Work from Home (WFH) locations are most often associated with each specific WFH employee, so we gather their information too!

Full Street Address & Apt # for the WFH-location *

The adresss of this WFH-location's associated employee

City *

The city of this WFH-location's associated employee

State *

The state of this WFH-location's associated employee

Zip Code *

The zip of this WFH-location's associated employee

Position assigned to work at this Work from Home (WFH) location

In most cases, WFH-Locations are tied to a matching WFH-positions. We will help you expedite the matching position code, by quickly collecting it's additional info here.

Employee's Position Title *

What is the job title of this location's employee

Employee's Job Duties (brief description) *

Just a brief description of the activities this employee performs from the WFH-location. i.e. administrative, outside sales, assembly or repairs, etc. This will help determine FLSA status

WFH Position's FLSA Status *

Guidelines govern the FLSA status. Not sure which applies? Contact your HR Representative to discuss or leave a note below.

This is why I am unsure of the FLSA status of this WFH position:

You can always call your HR Specialist to discuss!

Does your company offer Benefits in this WFH location (i.e. Health Plans, PTO, State-Mandated Leave, etc.)

Yes
Not at this time

NOTE: If yes, we will first need to validate plan coverage for any location that is considered out of your plan's pre-established area(s).

The benefit group that applies to the eligible individual in this WFH-position is: i.e. "Staff", "Managers", "Owners" (actual group titles may vary by client) *

Comments:

Are there any other items of note (i.e. worksite user security, etc.)?

POSITION CODES

Position Code (Job Codes, Job Titles...) We will handle those here!

Are you working on adding Position Codes today? *

Position Title *

What is the Job Title being used?

Brief description of duties & responsibilities *

This will help determine the FLSA status

Position's FLSA Status *

Guidelines govern the FLSA status. Not sure which applies? Contact your HR Representative to discuss or leave a note below.

This is why I am unsure of the FLSA status of this position:

You can always call your HR Specialist to discuss!

Does your company offer Benefits (i.e. Health Plans, PTO, State-Mandated Leave, etc.)

Yes
Not at this time

The benefit group that applies to eligible individuals in this position is: i.e. "Staff", "Managers", "Owners" (actual group titles may vary by client) *

Impacts on this position: Do any of the other areas need to be considered (check all that apply, then provide applicable information)

Tipped Position
Union Position
Pay premiums when working this position
Other
None

Describe the impact details on this position

i.e. Name of applicable union, Rate of premium pay, etc.

What other areas of your business may be affected? *

If you selected "other", please describe

Do you need to add a 2nd position? *

Position Title (Position 2) *

What is the Job Title being used?

Brief description of duties & responsibilities (Position 2) *

This will help you determine FLSA status

Position's FLSA Status (Position 2) *

Not sure which applies? Guidelines govern the FLSA status. Contact your HR Representative to discuss or leave a note below.

This is why I'm unsure of the FLSA status of this position: (Position 2)

You can always call your HR Specialist to discuss!

Does your company offer Benefits (i.e. Health Plans, PTO, State-Mandated Leave, etc.) (Position 2)

Yes
Not at this time

The benefit group that applies to eligible individuals in this position is: i.e. "Staff", "Managers", "Owners" (actual group titles may vary by client) (Position 2) *

Impacts of position: Do any of the other areas need to be considered (check all that apply, then provide applicable information) (Position 2)

Tipped Position
Union Position
Pay premiums when working this position
Other
None

Describe the impacts for this position (Position 2)

i.e. Name of applicable union, Rate of premium pay, etc.

This request may affect other areas of your business. (check all that apply) (Position 2)

AdvanStaff General Ledger (G/L) mapping
AdvanStaff Time and Labor Solutions
Other

What other areas of your business may be affected? (Position 2)

If you selected "other", please describe

Do you need to address a 3rd position?

You may request up to 3 Positions per form submission. Bulk import options available- contact your HR Representative at 702-598-000

Position Title (Position 3) *

What is the Job Title being used?

Brief description of duties & responsibilities (Position 3) *

This will help you determine FLSA status

Position's FLSA Status (Position 3) *

Guidelines govern the FLSA status. Not sure which applies? Contact your HR Representative to discuss or leave a note below.

This is why I'm unsure of the FLSA status of this position: (Position 3)

You can always call your HR Specialist to discuss!

Does your company offer Benefits (i.e. Health Plans, PTO, State-Mandated Leave, etc.) (Position 3)

Yes
Not at this time

The benefit group that applies to eligible individuals in this position is: i.e. "Staff", "Managers", "Owners" (Actual group titles may vary by client) (Position 3) *

Impacts of position: Do any of the other areas need to be considered (check all that apply, then provide applicable information) (Position 3)

Tipped Position
Union Position
Pay premiums when working this position
Other
None

Describe the impacts for this position (Position 3)

i.e. Name of applicable union, Rate of premium pay, etc.

This request may affect other areas of your business. (check all that apply) (Position 3)

AdvanStaff General Ledger (G/L) mapping
AdvanStaff Time and Labor Solutions
Other

What other areas of your business may be affected? (Position 3)

If you selected "other", please describe

DEPARTMENT CODES

Departments are often used to segment employees for organizational structure, management oversight, and for tracking associated costs.

Are you working on Department Codes today? *

Name of the Department *

Does this Department need to be assigned to a specific accounting G/L code? *

Yes
No
I Don't Know

General Ledger (G/L) Codes are used by your accounting team.

What is the G/L code should be tied to this Department? *

If you don't know or are unsure of the G/L, just leave a comment for us.

DIVISION CODES

Like department, Divisions can also be used to segment employees for organizational structure, management oversight, and for tracking associated costs.

Are you working on Division Codes today?

Name of the Division *

Does this Division need to be assigned to a specific accounting G/L code? *

Yes
No
I Don't Know

General Ledger (G/L) Codes are used by your accounting team.

What is the G/L code should be tied to this Division? *

If you don't know or are unsure of the G/L, just leave a comment for us.

SKILL CODES

Skill Codes are a great way to document and track the talent in your workforce. Certifications, professional licensing, training classes, work cards and more! Reporting is available by employee, code title, date certified and renewal dates. Keep your workforce's talent list up to date with Skill Codes!

Are you working on Skill Codes today?

Title & Description of Skill(s) Code *

Separate multiple codes with a comma (,) between each description. EXAMPLES CPR-Cardiopulmonary Resuscitation, RN-Registered Nurse, TAM-Techniques of Alcohol Management

Thanks for using the Code Maintenance Submission form today!

DON'T FORGET! Once you have confirmation that this Code Maintenance request has been completed, be sure to make any associated data changes to each applicable employee's record.

This request may affect other areas of your business to consider. (check all that apply)

AdvanStaff General Ledger (G/L) mapping
AdvanStaff Time and Labor Solutions
AdvanStaff Workers' Comp Solutions
Other, i.e. Pre-employment screenings, Performance Management, Learning Management, etc.

A reminder to consider other areas or platforms that may require your attention in conjunction with these codes.

Notes regarding other areas that may be affected

Any final comments? List them here, or give us a call at 702-598-0000!

i.e. Impacts to security access, etc., etc.

Final Certification and Signature

Your IP address and location will be logged. Only requests made by previously validated company contacts are allowed.

Form Completed by: *

Authorization: *

I certify that I am authorized to approve these System Configuration changes on behalf of the company(s) indicated in this request.

Officer / Key Manager (Requester) Signature *

Clear Signature

Your Email *

Confirm Email

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CODE Maintenance: Locations, Positions, Departments, Divisions, and Skills Preview

Company officer (or authorized manager) info

Let's get started!

Keep in mind, there are a lot of areas to consider...

LOCATION CODES

Position assigned to work at this Work from Home (WFH) location

POSITION CODES

DEPARTMENT CODES

DIVISION CODES

SKILL CODES

Thanks for using the Code Maintenance Submission form today!

Final Certification and Signature

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